AUGUST 5, 2013
The Council of the City of Augusta, Kansas met in regular session on August 5, 2013, with Council President Matt Childers presiding. Council present were Jason Lowery, Jamie Crum, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Council absent was Mayor Kristey Williams and Michael Wallace. Also present: Interim City Attorney Cami Baker, Interim City Manager Josh Shaw, Water/Wastewater Superintendent Russell Still, Street/Sanitation Foreman Anthony Craft, and City Clerk Erica Jones. Visitors present were: Kent Bush, Gary Rogers, Myrna Rogers, John Black, Larry Henry, and Kent Overaker.
Prayer: Pastor Steve Hollingsworth, Central Baptist Church, gave the invocation.
Minutes: Reavis made a motion to approve the minutes from the July 15, 2013 meeting. Rawlings seconded the motion. Motion carried without opposition.
Malone made a motion to approve the minutes from the July 29, 2013 special meeting. Lowery seconded the motion. Motion carried without opposition.
July (7A): Malone made a motion to approve Ordinance 7A in the amount of $1,493,428.28. Lowery seconded the motion. Motion carried without opposition.
July (7B): Reavis made a motion to approve Ordinance 7B in the amount of $485,450.65. Malone seconded the motion. Motion carried without opposition.
City’s Watering Restrictions and related issues: Shaw stated the City Lake levels have come up quite a bit. Russell Still stated there is a major repair needed on the Santa Fe Lake waterline and that the suction from the river caused the plant to lose nearly 2 million gallons of water through the leak. Shaw stated the City Lake will be the only secondary water source until the leak is located and repaired.
Lease Agreement for Refuse Truck: Malone made a motion to table this item until the August 19h agenda. Lowery seconded the motion. Motion carried without opposition.
Change Order Oak Street: Malone made a motion to approve Change Order #1 from Andale Paving for the Oak Street Project in the amount of $5,822.11. Reavis seconded the motion. Motion carried without opposition.
School Street Repairs: Council reviewed and discussed School Street repair concerns and scheduling with Larry Henry, City Engineer. Rawlings made a motion to approve a Change Order in the amount of $9,199.50 from Kansas Paving for the full reconstruction of School Street as part of the water line repair. S. Jones seconded the motion. Motion carried without opposition.
S. Jones made a motion to approve a supplemental engineering services agreement with MKEC for additional design and construction inspection engineering services related to reconstruction of School Street in the amount of $21,500. Rawlings seconded the motion. Motion carried without opposition.
GAAP Waiver: Malone made a motion to approve Resolution 2013-15 requesting the State Director of Accounts and Reports to waive the requirements of K.S.A. 75-1120a(a) with regard to the City’s 2013 financial statements and reports. Reavis seconded the motion. Motion carried without opposition.
Antique Brick Pavers: The governing body directed Shaw to negotiate a price with Lusco Brick for the antique brick pavers and to bring a proposal to the council for approval.
ICMA Conference: Lowery made a motion to approve the Interim City Manager’s request to attend the ICMA conference in Boston, MA the week of September 22-25, 2013. Crum seconded the motion. Motion carried without opposition.
LKM Annual Conference: Reavis and S. Jones indicated interest in attending the conference if their schedules permit.
Reavis made a motion to approve the bid from Budget Blinds in the amount of $975 for blinds for the City Manager’s office. Rawlings seconded the motion. Motion carried without opposition.
S. Jones: Jones inquired about an annual refresher of the customer service training attended by employees last year and asked staff to follow up on that.
Rawlings: Rawlings stated there is an area of city property located on the east side of Highland Drive and the south side of the levee that has been taken over by very tall weeds. Shaw stated it is behind the contractor’s fence and that he would follow up on it to make sure it is taken care of.
Childers: Childers stated he was contacted by a citizen concerned about the river levels and asked what the plan was with the levee yet to be completed. Shaw stated the levee is done and functional except for the railroad closure structure at the double tracks and that we do not have the operational manual. Shaw stated the stop logs are at the other locations and that we need to have a dry run to see how it will work. Shaw stated that without water going over the spillway at the City Lake he is not as concerned about the creek backing up. Reavis asked who the regulatory agency is over the railroad. He stated they have jerked us around and cost us a lot of money. Reavis stated we should file an official complaint.
Crum: Crum inquired about the completion date for the Ohio/Kelly project. Shaw stated that last Wednesday was work day 49 out of 60. He stated the recent rains have slowed down the progress, so today was probably work day 51.
Lowery: Lowery asked staff to check on the street patching on Clark.
Reavis: Reavis expressed his appreciation to the City and community for their support of the car show. He stated there were over 260 cars registered and a steady stream of spectators. Reavis stated he gave away door prizes to people who had receipts for purchases made in Augusta. He stated the downtown businesses’ donations were tremendous. Reavis stated next year is the 20th Anniversary of the car show and they are already starting to make plans. Reavis stated Kent Overaker from the Chamber played music part of the time which relieved him. Crum told Overaker his band was great.
Adjourn: At 7:51 PM Reavis made a motion to adjourn. Malone seconded the motion. Motion carried without opposition.