OCTOBER 21, 2013
The Council of the City of Augusta, Kansas met in regular session on October 21, 2013, with Mayor Kristey Williams presiding. Council present were Jason Lowery, Matt Childers, Jamie Crum, Sue Jones, Mike Rawlings, Ron Reavis, and Matt Malone. Councilman Michael Wallace was absent. Also present: Interim City Attorney Cami Baker, Interim City Manager Josh Shaw and City Clerk Erica Jones. Visitors present were: Kent Bush, Trudy Jacobson, Clint Headley, Sandi Casey, Bill Morris, Larry Henry, and Brian Glenn.
Prayer: Pastor Terry Deaver, First Baptist Church, gave the invocation.
Minutes: Childers made a motion to approve the minutes from the October 7, 2013 meeting. Reavis seconded the motion. Motion carried without opposition.
October (10): Malone made a motion to approve Ordinance 10 in the amount of $544,508.54. Lowery seconded the motion. Motion carried without opposition.
Bill Morris, representing Downtown Augusta Inc., presented a request to close the 500 Block of State Street for the Annual Chili Cook Off on Saturday, October 26th and also made DAI’s request for City funding for 2014. Malone made a motion to approve the closure of the 500 Block of State Street for the Annual Chili Cook Off on Saturday, October 26th. Lowery seconded. The governing body gave a consensus that they would like for the business owners to be notified or the closure prior to the event and prior to the request coming to the council. Motion carried without opposition.
S. Jones made a motion to table DAI’s request for City funding for 2014 until DAI can present a concrete plan on how the current issues with DAI will be addressed. Malone seconded the motion. Motion carried without opposition.
Williams presented the Adopt-A-Pot awards to Trudy Jacobson, representatives from Ladies Auxiliary VFW Post 6746, with first place; Sandi Casey, representing ACT III, with second place; and Council member Malone, representing Shirley Suther, with third place.
Williams read a proclamation on behalf of the local VFW regarding the annual distribution of Buddy Poppies on November 9th and 10th at both Wal-Mart and Dillons.
Santa Fe Lake Waterline: Larry Henry with MKEC provided an update on the SFL raw water line engineering design process.
Walnut Levee Certification: Brian Glenn with AMEC provided an update on the Walnut Levee certification and discussed the contractor selection process for drainage structure improvements. Childers made a motion to bid the drainage structure improvements competitively. Malone seconded the motion. Motion carried without opposition.
Change Order: Reavis made a motion to approve Change Order #1 in the amount of $10,130 with AMEC for the Walnut Levee Certification project. Rawlings seconded the motion. Motion carried without opposition.
Engineering Services Agreement: S. Jones made a motion to approve an engineering services agreement with MKEC for the study of water and sanitary sewer lift station capacities in the 7th Street corridor and to do so by the execution of Section 4 of Resolution 2010-15 authorizing payment out of the Economic Development fund of the City. Lowery seconded the motion. Motion carried without opposition.
Cost Benefit Consultant: Reavis made a motion to select Steve Robb as the consultant to perform a cost-benefit analysis for the Best Western Plus hotel development project. Childers seconded the motion. Motion carried without opposition.
Street Sales Tax Committee: Malone made a motion to approve the appointment of Dalton Patterson, Tommy Palmer, Buddy Willis, Joe Pennycuff, Brent Van Dyke, Gary Rogers, Anita Elliot, Kevin Visor, Shirley Stueven, Tom Reiling, and Rick Blue to the Street Sales Tax Advisory Committee. Lowery seconded the motion. Motion carried without opposition.
MUTCD Sign Bids: Childers made a motion to approve the bid from Vulcan Signs in the amount of $19,629.72 for MUTCD compliant signage and hardware. Malone seconded the motion. Motion carried without opposition.
Informational Memorandum & Final Comments:
Childers: Childers stated he had some questions about the emails he sent Shaw previously. Shaw asked Childers to remind him of the content of the emails.
Reavis: Reavis stated he received and email from a realtor about the downtown Emprise building and stated he would like to know for sure whether or not the council is interested in the building so we can either move forward or put the conversation to rest. Malone, Lowery, and S. Jones stated they were interested in the property but Childers, Reavis, Rawlings, Crum, and Williams stated they were not.
Reavis stated we are approaching the developer’s self imposed deadline for the hotel and asked if we have a timeline or plan. Shaw stated that two steps were taken tonight regarding that discussion and that once the cost benefit analysis is complete we can have a discussion. Shaw stated he would also follow up with the developer about the deadline.
Williams: Williams stated that she, Reavis, Shaw, and E. Jones attended the LKM Conference this past weekend and that there were discussions about crowd funding and crowd sourcing, and that she would include that information in the Informational Memorandum at some point.
Rawlings: Rawlings stated he has had citizen’s voice concerns to him about dogs at large and getting into trash. He stated that all dogs are to be on a leash unless they are in a fenced in yard. Rawlings stated he was asked about the grass on the new levee, and that he wanted everyone to know the contractor is responsible for that. He stated that they will re-seed it with Bermuda grass next spring.
Executive Session: At 8:16 p.m. Childers made a motion to go into executive session for 5 minutes to discuss personnel matters of non-elected personnel, specifically related to an employment contract for the City Manager position. Childers asked that Interim City Attorney Cami Baker joint the council in executive session and that the governing body would reconvene in the council chambers at 8:21 p.m. Lowery seconded the motion. Motion carried without opposition.
At 8:21 p.m. Lowery made a motion to exit executive session with no action being taken. Malone seconded the motion. Motion carried without opposition.
City Manager Contract: Rawlings made a motion to approve the amendment to the employment contract for the City Manager position. Lowery seconded the motion. Motion carried without opposition.
Adjourn: At 8:22 PM Malone made a motion to adjourn. Lowery seconded the motion. Motion carried without opposition.