APRIL 4, 2016
The Council of the City of Augusta, Kansas met in regular session on April 4, 2016, with Mayor Matt Childers presiding. Council present were Cale Magruder, Jamie Crum, Paul Belt, Tom Leffler, Mike Rawlings, Justin Londagin and Ron Reavis. Council member Jason Lowery was absent. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims, and City Clerk Erica Jones. Visitors present were: Belinda Larsen, John Black, Mike Timberlake, Andy Hall, Kelly Modlin, Connie Thurman, Suzi Thien, Randy Johnson, Robert Chandler, and Eric Grooms.
Pledge of Allegiance
Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation.
Minutes: Leffler made a motion to approve the minutes from the March 21, 2016 Council meeting. Belt seconded the motion. Motion carried without opposition.
Ordinance 3A: Crum made a motion to approve Ordinance 3A in the amount of $1,124,778.55. Belt seconded the motion. Motion carried without opposition.
The Mayor issued a proclamation recognizing April 5, 2016 as National Service Recognition Day.
Mike Timberlake, President of Augusta Little League Baseball, and Andy Hall were present to request field usage at Garvin Park for three (3) baseball tournaments this summer. Crum made a motion to approve Augusta Little League Baseball’s request to use the fields at Garvin Park for three baseball tournaments this summer. Reavis seconded the motion. Motion carried without opposition.
Suzi Thien, Executive Director of Sunlight Children’s Advocacy and Rights Foundation (SCARF), was present to provide an update on SCARF’s activities in Augusta and Butler County.
The Mayor and City Manager recognized City Clerk/Director of Finance, Erica Jones, for being awarded the designation of Certified Municipal Clerk from the International Institute of Municipal Clerks.
Discussion Regarding 2016 Neighborhood Revitalization Program (NRP) Scheduled to Expire in May 2016; Consider Approval of Resolution Scheduling a Public Hearing to Discuss the NRP: Council reviewed and discussed modifications to the City of Augusta Neighborhood Revitalization Program scheduled to expire in May 2016.
Londagin made a motion to approve Resolution 2016-14 scheduling a public hearing on May 2, 2016 to discuss proposed changes to the City of Augusta Neighborhood Revitalization Program scheduled to expire on May 4, 2016. Reavis seconded the motion. Motion carried with Leffler voting in opposition.
Regulating Parking of Vehicles Upon Private Property: Magruder made a motion to appoint an ad hoc committee consisting of council members Crum, Belt, and Londagin and staff to review this Ordinance and make recommendations to the Governing Body. Rawlings seconded the motion. Motion carried without opposition.
Vacating and Canceling the Plat and Platting of the Greens at Willowbrook Addition: Reavis made a motion to approve Ordinance 2092 vacating the final plat for the Greens at Willowbrook Addition to the City of Augusta. Leffler seconded the motion. Roll Call: Reavis Yea, Leffler Yea, Belt Yea, Magruder Yea, Crum Yea, Rawlings Yea, Londagin Yea. Motion carried without opposition.
Accept Electric Utility Easements in Support of Infrastructure Enhancements: Rawlings made a motion to accept an electric utility easement at 426 East Broadway needed to support infrastructure enhancements. Magruder seconded the motion. Motion carried without opposition.
Mayoral Appointment: Leffler made a motion to approve the re-appointment of Connie Thurman to the Augusta Planning Commission. Rawlings seconded the motion. Motion carried without opposition.
Augusta Housing Authority Board Appointment: Magruder made a motion to approve the Housing Authority Board of Commissioner’s recommendation to appoint John McCrary as a commissioner to replace Martin Yeager for a two year term ending April 2018. Rawlings seconded the motion. Motion carried without opposition.
Matters From/For Council:
Council reviewed and discussed the background and purpose of the Insurance Committee and provided direction to staff on how to utilize the committee going forward. Reavis made a motion to do away with the insurance committee. Magruder seconded the motion. Motion carried without opposition.
Shaw stated the Park Board is appointed based on nominations by the Council. He stated if the Council has individual people they would like to nominate, to have them fill out the board/committee application on the City’s website and submit it to the City Manager’s office. He stated that staff will submit the applications to the council for their consideration at the April 18th meeting. Shaw stated that two new members are needed and that the terms of the two governing body members serving on this board are up and two will need to be appointed.
Shaw stated the City has received a lot of questions about the catch and release program and the fishing licenses. He stated anyone age 65 or older and under the age of 16 is not required to have a permit. Shaw stated there have also been questions about allowing bow fishing at the city lake. He stated that was a discussion during the park board meeting as a special event, but it has not been approved by the governing body and is not legal at this time. Shaw stated the fishing is catch and release for the sport fish we stocked; which is bass, walleye and channel cat. He stated that the State’s marine biologist said it is good to remove the crappie so they don’t over proliferate the lake. Shaw stated you have to have a state license in addition to the city license to fish for anyone age 16-74.
Leffler: Leffler stated he lives along the lake and it is fantastic to see people out there fishing and boating. He reminded everyone to treat people with respect, drive slower and not to exceed the 25 mph speed limit. He asked that people pick up their trash. Childers stated he spoke to Chief Brewer and he said that the Public Safety Department will step up their monitoring of speeding and littering around the lake.
Belt: Belt stated that the Twisted Oz Motorcycle Museum is now open to the public.
Childers: Childers reminded everyone of the Rainbows Glow Run on Saturday, April 16th.
Crum: Crum asked what needs to be done to do to add a fall city-wide garage sale. Jones stated the city-wide garage sale is usually organized through the Augusta Chamber of Commerce and Downtown Augusta Inc. Shaw stated that staff would forward the request to them.
Rawlings: Rawlings stated that the School District spent some money putting up new sun shades at the softball fields. He stated there were probably 1,500 people out there last weekend.
Londagin: Londagin stated he was approached by one to two traveling baseball teams that said they were being run off the baseball fields at Garvin Park by other teams saying they were contracted with the City for exclusive use of the fields. He asked if there a way to coordinate scheduling their practices with the Park Department. Shaw stated at the last council meeting the council directed staff to draft a usage agreement with ALLB and address the issue of the traveling teams within that agreement. Childers stated that Londagin is confirming the need of a Recreation Commission.
At 8:49 p.m. Magruder made a motion to go into executive session for 5 minutes under the attorney-client relationship exception to the Kansas Open Meetings Act to discuss matters deemed privileged in the attorney-client relationship. Magruder asked that City Manager Josh Shaw, Assistant City Manager Cody Sims, and City Attorney Austin Parker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 8:54 p.m. Londagin seconded the motion. Motion carried without opposition.
At 8:54 p.m. Magruder made a motion to exit executive session with no action being taken. Londagin seconded the motion. Motion carried without opposition.
Adjourn: At 8:55 p.m. Londagin made a motion to adjourn. Rawlings seconded the motion. Motion carried without opposition.