JUNE 20, 2016
The Council of the City of Augusta, Kansas met in regular session on June 20, 2016, with Mayor Matt Childers presiding. Council present were Jason Lowery, Jamie Crum, Paul Belt, Tom Leffler, Justin Londagin and Ron Reavis. Council members Cale Magruder and Mike Rawlings were absent. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims, Public Works Director Jaime Goering and City Clerk Erica Jones. Visitors present were: Belinda Larsen, John Black, Connie Thurman, Lynda McDermott, Michael McDermott, Jeremy Lawson, Megan Moore, Cathy Brock, Bobby Smith, Sarah Hoefgen, Kevin Cowan, Dustin Avey, Rocky Bourget, Kyle Bourget, Bruce Bourget, Connie Bourget, Bob Cummings, Guy Corcoran, and Father Michael Schemm.
Pledge of Allegiance
Prayer: Father Michael Schemm, St. James Catholic Church, gave the invocation.
Minutes: Crum made a motion to approve the minutes from the June 6, 2016 Council meeting. Londagin seconded the motion. Motion carried without opposition.
Ordinance 6A: Leffler made a motion to approve Ordinance 6A in the amount of $548,111.14. Belt seconded the motion. Motion carried without opposition.
Lynda McDermott was present to request approval for the Children’s 4th of July Parade to be held downtown July 4, 2016. Crum made a motion to approve the Children’s 4th of July Parade to be held downtown July 4, 2016 at 10 a.m. Lowery seconded the motion. Motion carried without opposition.
Jeremy Lawson, representing the WFO Guys Car Club, was present to request use of the downtown area for their 22nd Annual Car Show on August 6, 2016. Belt made a motion to approve the request from WFO Guys Car Club to close State Street from 7th Avenue south to the roundabout on August 6, 2016 for their 22nd Annual Car Show downtown. Leffler seconded the motion. Motion carried without opposition.
Megan Moore and Cathy Brock, representing the Pregnancy and Family Resource Center, were present to request use of Shryock Park, Garvin Park, and City Lake Road to hold a 5K family run/walk on Labor Day morning, September 5, 2016. Crum made a motion to approve the request from the Pregnancy and Family Resource Center to use Shryock Park, Garvin Park, and City Lake Road to hold a 5K family run/walk on Labor Day morning, September 5, 2016. Lowery seconded the motion. Motion carried without opposition.
Bobby Smith, representing “Big Ring Hondo”, was present to request the use of Garvin Park for an all-day event on September 24, 2016 including a bicycle race that will start and finish in Garvin Park, south of the spillway. Council provided a consensus to direct staff to bring an ordinance back to the governing body for consideration to allow for a beer garden on public property. Crum made a motion to approve the request for use of Garvin Park for the “Big Ring Hondo” all-day event on September 24, 2016. Leffler seconded the motion. Motion carried without opposition.
Guy Corcoran, 430 E 14th Avenue Apt B, addressed the governing body concerning the street condition of 14th Avenue. He stated it is gravel now, but that it was blacktop at one time. He stated the asphalt being removed from 7th Avenue is being used at Santa Fe Lake instead of on streets in town. Corcoran stated there are piles of asphalt at the Butler County Landfill. He stated the dust is killing him. Childers asked if Corcoran was asking for asphalt regrind added to the street to cut down on the dust. Corcoran said yes. Childers stated he would refer that to our public works staff to see what could be done to the street. Corcoran said after the last meeting they filled some of the pot holes, but not all of them.
Rocky Bourget, 9355 SW 110th Augusta, and Kyle Bourget, 2002 Moyle Augusta, addressed the governing body regarding trees along the South Ohio Project. K Bourget stated that he applauds the governing body for their efforts to repair the road, but the project is overkill and will have a negative impact. He recommended an alternate project to pave Dike Road and provide an alternate path for those traveling to Wichita. K Bourget stated that the trees do not need to go. Childers stated the council wants to save as many of the trees as possible. He stated it would be best for the Bourgets to meet with Goering to discuss the construction plans. K Bourget stated he would take legal action to do whatever he can to save the trees.
Ordinance 2100 Designating City Lake Road as a Main Trafficway; Resolution 2016-28 Authorizing and Providing for Construction of Various Capital Improvement Projects; Resolution 2016-29 Authorizing the Sale of GO Bonds Series 2016-A: Reavis made a motion to approve Ordinance 2100 designating City Lake Road within the City of Augusta, Kansas as a main trafficway. Leffler seconded the motion. Roll Call: Reavis Yea, Leffler Yea, Belt Yea, Lowery Yea, Crum Nay, Londagin Yea. Motion carried.
Reavis made a motion to approve Resolution 2016-28 authorizing and providing for construction of a new public works building and improvements to existing public buildings in the City of Augusta, Kansas; authorizing the improvement or reimprovement of a main trafficway on the East side of the Augusta Lake within the City; and providing for the payment of the costs thereof. Lowery seconded the motion. Motion carried with Crum voting in opposition.
Reavis made a motion to approve Resolution 2016-29 authorizing the offering for sale of General Obligation (GO) Bonds, Series 2016-A, of the City of Augusta, Kansas. Leffler seconded the motion. Motion carried with Crum voting in opposition.
Public Restroom Facility Proposal: Crum made a motion to approve Purchase Order No. 2016-16.2 in the amount of $82,323 with McCollom Construction authorizing staff to proceed with the construction of a public restroom facility in Shryock Park. Lowery seconded the motion. Motion carried without opposition.
Agreement for Professional Services Between the City of Augusta and Garver, LLC to Produce a New Airport Master Plan for the Augusta Municipal Airport: Reavis made a motion to approve an Agreement for Professional Services between the City of Augusta and Garver, LLC to produce a new Airport Master Plan for the Augusta Municipal Airport. Leffler seconded the motion. Motion carried without opposition.
Matters From/For Council and Informational Memorandum:
Leffler made a motion to schedule Budget Work Session #1 for 6:00 p.m. on Monday, June 27, 2016 to discuss utility and special revenue funds. Reavis seconded the motion. Motion carried without opposition.
Sims stated the City of Augusta was awarded a grant in the amount up to $48,000 from the Sunflower Foundation for a walking path across Ohio Street and into Shryock Park.
Reavis: Reavis said he has a tendency to agree with the Bourgets to save as many of the trees along Ohio as possible. He asked if they are going because of the widening of the street or because of the storm sewer. Goering stated it is a combination of both depending on the area. She stated they have engaged a landscape architect to look at planting replacement trees. Reavis stated he would agree with trying to save as many of the trees as possible as the project proceeds. Londagin stated most of the trees being removed are Elm trees which can cause a lot of damage to personal property in storms. Lowery stated the same could be said for Cottonwood Trees. Goering stated it could be brought up again in the pre-construction meetings.
Reavis expressed his gratitude to for the community events this past weekend including the Arts Council 1935 event, Brick Street Festival and Relay for Life. He stated that there were a lot of people in town for the events and that the area was cleaned up well after the events. Childers stated that Reavis was a volunteer at both events and thanked him for his participation.
Reavis stated he was asked about the grass on the west side of the city lake not being mowed recently. Shaw stated more than half of the Parks Department staff has left in the last couple weeks and we are down to two employees. Shaw stated we are looking at the private sector to see if there is an avenue where we can provide these services in a more effective manner. He stated we will be bringing documents to the council at a meeting in the near future. Reavis stated he has been reading a lot about the overtime regulations that take effect December 1st. He asked if there are any concerns for this year. Shaw stated there was not, but that there would be more discussions around the changes in the budget work sessions. Shaw stated there have been several changes that take effect this year that will impact us in different ways.
Leffler: Leffler asked if part of the problem with the mowing is that the new Holland tractor is down. Sims stated that was correct.
Belt: Belt stated that the Augusta Historical Society is having a golf tournament on August 27th and is looking for sponsors.
Lowery: Lowery inquired about the funds budgeted for welcome sign on west side of town. Shaw stated the money is still there and we are trying to get that done this year. He stated staff is doing some problem solving on where to place it where utilities are available.
At 9:05 p.m. Lowery made a motion to go into executive session for 15 minutes under the attorney-client relationship exception to the Kansas Open Meetings Act to discuss matters deemed privileged in the attorney-client relationship. Lowery asked that City Manager Josh Shaw, Assistant City Manager Cody Sims, and City Attorney Austin Parker join the Council in the executive session. The governing body will reconvene in the Council Chambers at 9:20 p.m. Leffler seconded the motion. Motion carried without opposition.
At 9:20 Lowery made a motion to exit executive session with no action being taken. Londagin seconded the motion. Motion carried without opposition.
Adjourn: At 9:20 p.m. Londagin made a motion to adjourn. Belt seconded the motion. Motion carried without opposition.