Minutes 05-01-2017

CITY COUNCIL

MAY 1, 2017

7:00 P.M.

 

The Council of the City of Augusta, Kansas met in regular session on May 1, 2017, with Mayor Matt C. Childers presiding. Council present were Jason Lowery, Cale Magruder, Jamie Crum, Paul Belt, Tom Leffler, Mike Rawlings, Justin Londagin and Ron Reavis. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Public Works Director Jaime Goering and City Clerk Erica Jones. Visitors present were: Code Enforcement Officer Travis Combes, Belinda Larsen, Olivia Haselwood, John Black, Connie Thurman, Kevin Cowan, Dustin Avey, Jaime Simpson, Tony Madrigal and Scott Dunakey.

 

Pledge of Allegiance

 

Prayer: Councilman Jason Lowery gave the invocation.

 

Minutes: Leffler made a motion to approve the minutes from the April 17, 2017 City Council meeting and April 24, 2017 Joint Work Session with Augusta Progress Inc. Londagin seconded the motion. Motion carried without opposition.

           

Ordinance 4A: Crum made a motion to approve Ordinance #4A in the amount of $742,553.83. Lowery seconded the motion. Motion carried without opposition.

 

Proclamations:

The Mayor read a proclamation declaring the week of May 7th as police week in honor of the valor, service, and dedication of Augusta’s Public Safety Officers.

 

Visitors:

Jaime Simpson, representing the Augusta Public Library, was in attendance to present information on their Summer Reading Program and request closure of State Street for their Touch-A-Truck event and to request 200 daily pool passes for awards for their Summer Reading Program. Belt made a motion to approve the Augusta Public Library’s request to close State Street between Josephine Avenue and Shirley Avenue from 9:30 a.m. to 2 p.m. on June 1, 2017 for their Touch-A-Truck event. Lowery seconded the motion. Motion carried without opposition.

 

            Belt made a motion to provide 200 daily pool passes to the Augusta Public Library for awards for their Summer Reading Program. Lowery seconded the motion. Motion carried without opposition.

 

Tony Madrigal, with Madrigal & Welch, was present to present an annual dividend check from EMC Insurance in the amount of $50,638.34.

 

Business:

Approval of Bid with Lowest Net Interest Cost for Temporary Notes Series 2017-01; Resolution No. 2017-28 Authorizing and Directing the Issuance, Sale and Delivery of General Obligation Temporary Notes Series 2017-1: Rawlings made a motion to approve the bid from UMB Bank, N.A. with the lowest net interest cost of $45,682.18. Belt seconded the motion. Motion carried without opposition.

 

            Rawlings made a motion to approve Resolution 2017-28 Authorizing and Directing the Issuance, Sale and Delivery of General Obligation Temporary Notes, Series 2017-01, of the City of Augusta, Kansas; Providing for the levy and collection of an annual tax, if necessary, for the purpose of paying the principal and interest on said notes as they become due; making certain covenants and agreements to provide for the payment and security thereof; and authorizing certain other documents and actions connected therewith. Belt seconded the motion. Motion carried without opposition.

 

Purchase Agreement Between the City of Augusta and Helen R. Burch for the Purchase of Real Property Located at 331 East 5th Avenue: Londagin made a motion to authorize the City Manager to sign a Purchase Agreement between the City of Augusta and Helen R. Burch for the purchase of real property located at 331 East 5th Avenue in the amount of $35,500 plus applicable closing costs and proceed with closing the transaction on May 4, 2017. Lowery seconded the motion. Motion carried without opposition.

           

Scope of Services Agreement Between the City of Augusta and Professional Engineering Consultants, P.A. for Comprehensive Planning Services: Leffler made a motion to approve the Planning Commission’s recommendation to select Professional Engineering Consultants, P.A. (PEC) to serve as the city’s planning consultant for the upcoming Augusta Pride and Progress Comprehensive Planning effort and to execute the scope of services agreement between the City of Augusta and PEC in the amount of $100,000. Reavis seconded the motion. Motion carried without opposition.

 

Conduct Public Hearings for the Condemnation of a Single-Family Residential Structure and a Detached Residential Garage Located at 1154 North School Street and Consider Resolutions No. 2017-29 and 2017-30 Authorizing Condemnations: The Council conducted a public hearing for the condemnation of a single-family residential structure located at 1154 North School Street pursuant to the provisions of K.S.A. 12-1750 et seq. Rod Buckley, owner of the property, addressed the governing body. He stated that he wants to fix it up to make it inhabitable, but cannot do it in 30 days. Buckley stated he would need at least six months. He inquired about a timeline for when the work would need to be completed. Magruder stated Buckley would have 30 days to pull the permits and start the work, but there is no guarantee that it would not still be required to be removed. Londigan suggested Buckley find out what the property is worth and an estimate for how much those repairs will cost to see if it is worth it to make the repairs or if demolition would be a better option. The public hearing was closed.

 

Magruder made a motion to approve Resolution No. 2017-29 authorizing the condemnation of a single-family residential structure located at 1154 North School Street pursuant to the provisions of K.S.A. 12-1750 et seq. Leffler seconded the motion. Motion carried without opposition.

 

The Council conducted a public hearing for the condemnation of a detached residential garage structure located at 1154 North School Street pursuant to the provisions of K.S.A. 12-1750 et seq. Buckley stated he would like to go in and gut the garage and put metal on the building and he already has the materials to make those repairs. He stated it would take at least two weeks for the contractor to mobilize and start that work. Combes stated since Buckley is planning to make this a rental property, all permits must be pulled by a licensed contractor. The public hearing was closed.

 

Londagin made a motion to approve Resolution No. 2017-30 authorizing the condemnation of a detached garage structure located at 1154 North School Street pursuant to the provisions of K.S.A. 12-1750 et seq. Leffler seconded the motion. Motion carried without opposition.

 

Ordinance No. 2116 Establishing Regulations for Commercial Waste Hauling, Recreational Vehicle Dumping, and Special Agreements for Industrial Customers; Fee Schedule Resolution 2017-31 Removing Commercial Sewage and RV Sewage Dump Fees: Reavis made a motion to approve Ordinance No. 2116 establishing regulations for commercial waste hauling, recreational vehicle dumping, and special agreements for industrial customers. Leffler seconded the motion. Roll Call: Reavis Yes, Leffler Yes, Belt No, Magruder Yes, Lowery Yes, Crum Yes, Rawlings Yes, and Londagin Yes. Motion carried without opposition.

 

            Londagin made a motion to approve Fee Schedule Resolution 2017-31 removing Commercial Sewage and RV Sewage Dump Fees. Reavis seconded the motion. Motion carried with Belt voting in opposition.

 

Ordinance No. 2117 Changing the Zoning District Classification From R-6C to R-6B for Property Commonly Known As 8850 SW 95th Street; Ordinance No. 2118 Changing the Zoning District Classification From R-6C to R-6B for Property Commonly Known as 8970 SW 95th Street:   Crum made a motion to approve Ordinance No. 2117 Changing the Zoning District Classification from R-6C to R-6B for property commonly known as 8850 SW 95th Street. Lowery seconded the motion. Roll Call: Reavis Yes, Leffler Yes, Belt Yes, Magruder Yes, Lowery Yes, Crum Yes, Rawlings Yes, and Londagin Yes. Motion carried without opposition.

 

            Crum made a motion to approve Ordinance No. 2118 Changing the Zoning District Classification from R-6C to R-6B for property commonly known as 8970 SW 95th Street. Lowery seconded the motion. Roll Call: Reavis Yes, Leffler Yes, Belt Yes, Magruder Yes, Lowery Yes, Crum Yes, Rawlings Yes, and Londagin Yes. Motion carried without opposition.

 

Field Testing Services Agreement with Terracon for Ohio Street Project: Crum made a motion to approve the agreement for Field Testing Services with Terracon for the Ohio Street Project in the amount of $14,905. Leffler seconded the motion. Motion carried without opposition.

 

Bid Award for Dirt Work to be Imported and Graded in Meadowview Acres: Leffler made a motion to approve the low bid from Alan’s Excavating Inc. in the amount of $9,975 to import dirt and regrade road right-of-way along Kansas Avenue in Meadowview Acres. Rawlings seconded the motion. Motion carried without opposition.

 

Mayoral Appointments to the Augusta Public Library Board: Rawlings made a motion to approve the Mayor’s reappointment of Thurston Thies and Yolanda Black to the Augusta Public Library Board until 2021. Londagin seconded the motion. Motion carried without opposition.          

 

Matters From/For Council and Informational Memorandum:

Paul Belt: Viets Building Repair – Belt inquired about the Viets Building and the status of the repairs to the bricks that have been falling. Sims stated he spoke to Bill Morris, the project architect, who stated today that the bricks have been removed and replaced accordingly by a mason. Belt asked if building permits expire after some time. Sims stated as long as progress is being made or a good faith effort is being made the permit will not expire, but if there is no action for 180 days after pulling permit it will expire. He stated permits have been pulled and inspections have been taking place, so the permits have not expired.

 

Paul Belt: North Ohio Street – Belt stated that the North Ohio Street asphalt is in bad condition. He stated he would like to see it repaired, but would also like to consider making it a three-lane road with a center turn lane. Shaw stated he thought it would be good for Belt to bring this to the Council. Shaw stated that the Street Sales Tax Committee recognized that section of Ohio needed repaired, but recommended it be considered after South Ohio is done so that there are not several projects going on along Ohio Street. He stated that there might be funds available in 2018 for the mill and overlay. Shaw asked the Council to let staff know if the three-lane project is something the governing body is interested in so it can be discussed as part of the budget process. The governing body consensus was for staff to look into it and bring it up for discussion during the budget process.

 

Sims gave an update on lifeguard recruitment for municipal swimming pool. He stated the American Red Cross is willing to certify 15 year olds so they are bringing some 15 year old applicants in for interviews and the two assistant pool managers are going to be certified, so we are getting close to having the number of lifeguards needed to open the pool. He stated work on the pool is commencing and the certification process is being scheduled.

 

Shaw requested scheduling the first 2018 Budget work session for May 8, 2017 at 7 p.m. Leffler made a motion to approve scheduling a 2018 Budget work session for May 8, 2017 at 7 p.m. at City Hall. Lowery seconded the motion. Motion carried without opposition.

 

Childers: Childers stated GFOA has issued the City of Augusta their Distinguished Budget Presentation Award. Shaw stated it is the highest award in governmental budgeting and that this is the second year we have received this award. Shaw stated it is a challenge to keep up with the criteria because they provide comments each year and staff is required to address those comments and provide feedback on how they were addressed. Shaw thanked all the staff involved in the budget process and stated we are very proud of this award.

 

            Childers stated the Kansas Cannons are still looking for families to host players and coaches.

 

Crum: Crum asked if the budget work session could be moved to 6 p.m. or 5:30 p.m. Crum made a motion to change the budget work session to 6 p.m. on Monday May 8th. Leffler seconded the motion. Motion carried without opposition.

 

            Crum asked if the two stone barbeque areas in Garvin Park could be concreted instead of having the chunky stone that is there now. Shaw stated there are funds available to repair the roofs in several parks, but if there are funds left over, we could consider that project later this year. If not it can be considered as part of 2018 Budget.

 

Rawlings: Rawlings stated he has seen near wrecks of people pulling off Ohio and people driving on the Lake Road. Goering stated that yield signs have been ordered for installation on Lake Road at that intersection.

 

            Rawlings stated we are still looking for volunteers for May 18-21 to help rehabilitate the Play Park. Londigan inquired about an age limit. Shaw stated he is waiting for a task list from the project coordinator to know what days would be best suited for what age ranges.

 

Adjourn: at 8:50 p.m., Londagin made a motion to adjourn. Belt seconded the motion. Motion carried without opposition.

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