Minutes 11-06-2017


NOVEMBER 6, 2017

7:00 P.M.


The Council of the City of Augusta, Kansas met in regular session on November 6, 2017, with Mayor Matt C. Childers presiding. Council present were Jason Lowery, Cale Magruder, Jamie Crum, Mike Rawlings, Tom Leffler, Ron Reavis and Justin Londagin. Councilman Belt was absent. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims and City Clerk Erica Jones.  Visitors present were: Belinda Larsen, John Black, Jacob Gillis, Alaina Rumery, Christy Pray, Matthew Sumner and Chuck Knapp.


Pledge of Allegiance


Prayer: Councilman Lowery gave the invocation.


Minutes: Crum made a motion to approve the minutes from the October 16, 2017 City Council meeting. Lowery seconded the motion. Motion carried without opposition.


Ordinance 10A and 11: Leffler made a motion to approve Ordinance #10A dated 10/18/2017 and Ordinance #11 dated 11/1/2017. Rawlings seconded the motion. Motion carried without opposition.


Proclamations: Mayor Childers read a proclamation designating November 6th, 2017 as “Jobs for America’s Graduates-Kansas Day”.



Roll-Off Dumpster Container Administrative Policy; Approval of Proposed Fee Schedule Resolution 2017-44: Council directed staff to look at what our competitors are charging and what local companies are paying for roll off dumpsters and to combine the fees into one and to include one dump.  Magruder made a motion to table this agenda item to a future meeting.  Lowery seconded the motion.  Motion carried without opposition.


Matters From/For Council and Informational Memorandum:

Crum: Crum asked the governing body to consider adding concrete work within the barbeque pit areas in Garvin Park to the concrete work to be bid for the dog park entrance. Council provided consensus directing staff to include the recommended concrete work within the barbeque pit areas in the concrete work to be bid for the dog park entrance.


Reavis: Reavis referred to a post on Facebook from the El Dorado Mayor about recycling questioning whether it is financially responsible to continue providing the service.  Reavis asked if it still a viable program for the City of Augusta and whether it is costing money versus making money.  Shaw stated it is costing the City to provide operations to pick up the recyclables.  He stated it doesn’t hurt us financially in the way it hurts El Dorado because they have a big facility that they staff and there is a lot of administrative and capital costs for them that we do not experience.  Shaw stated we would be better off financially not doing it, but you would lose that service.  Childers stated we haven’t been hit with as large of a fee increase as El Dorado has from their recycling vendors. Magruder suggested looking at doing it twice a month instead of weekly.


Leffler: Leffler inquired about informational memorandum under Street Department.  Shaw stated there was a sewer line on private property where there was not an easement.  He stated we obtained a temporary construction easement.  Shaw stated this particular property is included in the Basin A repairs and we will need to resolve the long term easement issue. 


            Leffler inquired about the status of the garage located at 224 12th Avenue.  Sims stated the garage was supposed to come down on October 20th, but the property owner came in and pulled a permit and rebuilt the roof and the front of the garage.  He stated it that the only thing left is to put the shingles on it, so the City was able to avoid the expense of tearing the garage down. 


            Leffler asked for an update on the Street Sales Tax projects.  Shaw stated we are looking at a January/February bid date for a spring construction.


            Leffler stated he intended to ask the auditors about Kathy Cagle signature still being on the checks we issue even though she retired.  Jones stated that her signature is no longer on her checks, but that the ones that did have her signature were still negotiable because they also had Jones’ signature and she is a valid signer on the account.


Crum: Crum inquired about storage units on private property.  Sims stated he is working on getting it removed.


Rawlings: Rawlings stated there is a large pot hole in Garvin Park just west of the exit on the south road.


Londagin: Londagin stated that blight was an issue in the community survey.  He asked if there is

any way we can start enforcing rules about trash cans being left out.  Sims stated we are addressing them now.


Executive Session:

At 7:47 p.m., Lowery made a motion to recess into executive session for 60 minutes to discuss an individual employee’s performance to conduct the City Manager’s annual evaluation pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). Lowery asked that City Manager Josh Shaw join the Council in executive session. The governing body will reconvene in the Council Chambers at 8:47 p.m.  Magruder seconded the motion.  Motion carried without opposition.


At 8:47 p.m., Lowery made a motion to exit executive session where no action was taken. Londagin seconded the motion.  Motion carried without opposition.


Adjourn: At 8:48 p.m., Londagin made a motion to adjourn. Rawlings seconded the motion.  Motion carried without opposition.

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