Minutes 12-04-2017

CITY COUNCIL

DECEMBER 4, 2017

7:00 P.M.

 

The Council of the City of Augusta, Kansas met in regular session on December 4, 2017, with Mayor Matt C. Childers presiding. Council present were Jason Lowery, Cale Magruder, Paul Belt, Mike Rawlings, Tom Leffler, Ron Reavis and Justin Londagin. Councilwoman Crum was absent. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims and City Clerk Erica Jones. Visitors present were: Belinda Larsen, John Black, Connie Thurman, Bill Morris, David Bates, Mike Stump, Rose Mary Saunders, Carrie Cox and Elizabeth Purdin.

 

Pledge of Allegiance

 

Prayer: Councilman Rawlings gave the invocation.

 

Minutes: Leffler made a motion to approve the minutes from the November 20, 2017 City Council meeting. Reavis seconded the motion. Motion carried without opposition.

           

Ordinance 11B: Reavis made a motion to approve Ordinance #11B dated 11/29/2017. Lowery seconded the motion. Motion carried without opposition.

 

Business:

Bid Award for the Sale of the City of Augusta’s State Historical Tax Credits Generated by the Frisco Depot Project: Magruder made a motion to approve the high bid from Commerce Bank, St. Louis, MO for $0.905 per dollar ($46,782.17) for the purchase of the City of Augusta’s state historical tax credits from the Frisco Depot restoration project. Belt seconded the motion. Motion carried with Reavis voting in opposition.

 

Appointment of Ad Hoc Committee to Review Special Alcohol Grant Applications: Londagin made a motion to appoint Reavis, Lowery and Childers to the Selection Committee to review applications for the Special Alcohol Grant program. Belt seconded the motion. Motion carried without opposition.

 

Presentation Regarding New GIS and Community Development Software for the City of Augusta: Lowery made a motion to receive and file a presentation from city staff regarding new geographic information systems (GIS) utility mapping software and MyGov Community Development Software. Leffler seconded the motion. Motion carried without opposition.

 

Discussion of Proposed Budget Amendments: Staff presented the public notice for the proposed 2017 budget amendments to be considered during the public hearing on Monday, December 18, 2017.

 

Bid Award for the Sanitary Sewer Basin A Rehabilitation Project; Authorize City Manager to Submit Documentation to the State of Kansas Amending the City’s Revolving Loan Amount: Reavis made a motion to approve the amended engineer’s estimate of $1,596,800. Leffler seconded the motion. Motion carried without opposition.

 

            Leffler made a motion to consider approval of the low base bid from SAK Construction, LLC in the amount of $1,561,637.80 for the sanitary sewer rehabilitation project in sewer basin A, contingent upon approval by the Kansas Department of Health and Environment and the CDBG review committee. Reavis seconded the motion. Motion carried without opposition.

 

            Reavis made a motion to authorize staff to apply for additional funding in the amount of $386,800 through the State Revolving Loan Program and request a loan amendment from the Kansas Department of Health and Environment. Leffler seconded the motion. Motion carried without opposition.

 

Matters From/For Council and Informational Memorandum:

Mayor Childers congratulated City Manager Shaw on his completion of the Kansas Certified Public Manager Program. Childers stated that Assistant City Manager Sims has been accepted into the Kansas Certified Public Manager Program for 2018. Shaw thanked the Council for their support of staff being involved in this program and the funds invested.

 

City Manager: Reminder of the utility rate work session scheduled for December 11, 2017 at 6:00 PM.

 

Mayor Childers: Childers asked the Governing Body to consider scheduling a special meeting on January 8, 2017 at 6:00 PM to administer the oath of office for the new council members and for a progress update on the Pride & Progress Initiative and status of remaining projects. Lowery made a motion to schedule a special meeting on January 8, 2017 at 6:00 PM to administer the oath of office for the new council members and for a progress update on the Pride & Progress Initiative and status of remaining projects. Reavis seconded the motion. Motion carried without opposition.

 

Reavis: Reavis inquired about the status of the El Dorado waterline. Shaw stated he does not have an update since the last one provided. He stated we are still waiting to see how the Mulvane lawsuit pans out since it will impact our long-term future. Leffler stated that the previous drought coincided with the draining of the lake, so another drought would not have the same impact. Rawlings stated it is not that we are not doing anything, we have the engineering done but are waiting on the updated scope of the project.

 

Londagin: Previously had a lot of nuisance abatements before the council but have not had some in a while. Sims stated the code enforcement officer has been addressing them. Shaw stated the growing season is over so the number of complaints have gone down.

 

Executive Session:

At 8:40 p.m. Lowery made a motion to recess into executive session for 60 minutes to discuss an individual’s employee’s performance to conduct the City Manager’s annual evaluation pursuant to the non-elected personnel matters exception, K.S.A. 75-4319(b)(1). Lowery asked that City Manager Josh Shaw and Carrie Cox join the Council in executive session. The governing body will reconvene in the Council Chambers at 9:40 p.m. Magruder seconded the motion. Motion carried without opposition.

 

At 9:40 p.m., Lowery made a motion to exit executive session where no action was taken. Leffler seconded the motion. Motion carried without opposition.

 

Adjourn: At 9:40 p.m., Londagin made a motion to adjourn. Rawlings seconded the motion. Motion carried without opposition.

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