City Council Minutes 2018

Minutes - September 4, 2018

CITY COUNCIL

SEPTEMBER 4, 2018

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on September 4, 20 IS, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Paul Belt, Jamie Crum, Tom Leffler, Kip Richardson, Ron Reavis and David Bates. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, Kate Bosserman, Travis Combes, Belinda Larson, Connie Thurman, John Black, Mike Stump, Shane Scott and Don Durflinger.

Oath of Office: City Clerk Jones administered the Oath of Office to Ron Reavis who was elected by the City Council to fill the vacant position and unexpired term of former Ward 4 council member Justin Londagin.

Pledge of Allegiance

Prayer: Councilman Cale Magruder gave the invocation.

 

Mayor Rawlings: Rawlings welcomed Reavis back to the city council and stated that he thought it might be a good time to share some of his thoughts on the council's role. He read the following statement:

"We have had some new wrinkles added these last several months with the departure of Matt and Justin and the addition of Kip and Ron and my new role as Mayor. (And, by the way, I want you to know I am humbled and honored to serve in this role) I want to say "thank you" to each one of you for serving our citizens and businesses who are the shareholders or stockholders of the community and, in sports lingo, have made us the front office so to speak. We then have hired a manager who in turn has hired coaches and players for our team in the hopes of winning a championship which means a raise in stock prices and dividends for the shareholders."

 

"I have served on several mixes of councils and mayors these last IS years and none have matched the positive attitudes and thinking of the last couple of years which I feel is a result of initiating the Pride and Progress theme. I hope to see that carry on. Several of you were elected a few years ago to replace former councilmen who had shown a kind of negative attitude towards the team and managers. I just want to encourage you to carry on with the positive attitude that we have shared the last couple of years. As a council, let's help the manager and coaches by making sure they have the tools and the time to do their jobs so they can run the team and make our stockholders some dividends. This will come as we make sure our policies and directives help with growing and strengthening the tax base."

 

Minutes: Richardson made a motion to approve the minutes from the August 20, 20 IS City Council meeting and August 27, 201S Special Meeting. Crum seconded the motion. Motion carried without opposition.

 

Ordinance SA: Belt made a motion to approve Ordinance SA dated S/22/20 IS. Crum seconded the motion. Motion carried without opposition.

 

Visitors: Don Durflinger, representing Augusta American Legion Post IS9, was present to request relocation of a proposed Veteran's Memorial from Docking Park to the land area behind Community National Bank. Council requested drawings or plans be submitted to staff. Magruder made a motion to refer this matter to the Park Board. Richardson seconded the motion. Motion carried without opposition.

 

Shane Scott, representing Sugar Shane's Cafe, was present to request that the City Council consider allowing the palm tree planter that was installed along the city streetscape downtown to remain in the city planter area. Reavis made a motion to allow the palm tree to be permanently attached to the space but to be removed if his business is ever vacated. Bates seconded the motion. Motion failed with Leffler, Reavis and Bates voting in favor and Richardson, Crum, Belt, Magruder and Birk voting in opposition.

 

Crum made a motion to allow the palm tree to remain in place for 60 days to give the council time to review the current regulations and recommend changes. Belt seconded the motion. Motion carried with Richardson and Magruder voting in opposition. Council consensus was to have the Main Street Committee review the request and make a recommendation.

 

Dan Roberts, representing Rally for Roberts, was present to request the closure of 4th Avenue from State Street to Walnut on Saturday, September 8th for a period of 4 hours to conduct a benefit run for his son who has MDS Cancer. He stated they would like to have trash carts. Belt made a motion to allow the closure of 4th Avenue from State Street to Walnut on Saturday, September 8th for a period of 4 hours to conduct a benefit dart run and as long as they meet the coverage requirements of the City's insurance. Richardson seconded the motion. Motion carried with Reavis voting in opposition.

 

Business:

Update on Condemnation Process of a Single-Family Residential Structure and a Detached Residential Garage Located at 432 East Broadway Avenue: Magruder made a motion to table any further condemnation action until October 1, 20 IS. Leffler seconded the motion. Motion carried without opposition.

 

Joint-Funding Agreement for the U.S. Geological Survey to Operate the River Monitoring Station on the Whitewater River: Magruder made a motion to table and allow staff to review history. Crum seconded the motion. Motion carried without opposition.

 

Declare City Fire Engine #3 as Surplus Property and Authorize Disposal Pursuant to City Policy: Crum made a motion to declare City Fire Engine #3, a 1972 Ford C-SOO, as surplus property and authorize disposal of vehicle on Purple Wave pursuant to the City's adopted policy for disposal of surplus property. Bates seconded the motion. Motion carried without opposition.

 

Purchase or Parts to repair the Cremator at the Augusta Animal Clinic: Leffler made a motion to table the purchase of the parts until staff can come back with a draft agreement with the Augusta Animal Clinic. Crum seconded the motion. Crum called the vote. Belt seconded the motion to call the vote. Motion carried without opposition. The original motion failed with Leffler voting in favor and all others voting in opposition. Reavis made a motion to table the purchase of the parts until staff conducts a cost comparison with the purchase of a full unit. Magruder seconded the motion. Motion carried without opposition.

 

Fee Schedule Resolution No. 2018-24: Magruder made a motion to approve Resolution 2018-24 establishing a $10 fee for regulation-compliant Shepherd's hooks available at Elmwood Cemetery. Belt seconded the motion. Motion carried without opposition.

 

Engineering Services Agreements with Schwab Eaton for Design Engineering and Construction Staking for Sanitary Sewer Extension: Crum made a motion to approve the Design Engineering Services Agreement with Schwab Eaton in the lump sum amount of $9,900 for design services for installation of a sanitary sewer line at the electric plant facility to serve the new mechanic shop and future public works buildings. Belt seconded the motion. Motion carried without opposition.

 

Leffler made a motion to approve the Engineering Services Agreement for construction staking for the new sanitary sewer line in the amount of $1,100. Richardson seconded the motion. Motion carried without opposition.

 

Matters From For Council and Informational Memorandum:

 

City Manager: Reavis made a motion to schedule a work session for October 8, 2018 at 6 p.m. to discuss long-term capital improvement projects. Leffler seconded the motion. Motion carried without opposition.

 

Leffler: Remind everyone KOMA training on September 20th in Derby.

 

Adjourn: At 8:58 p.m., Bates made a motion to adjourn. Leffler seconded the motion. Rawlings reminded of the cemetery clean up. Motion carried without opposition.

Minutes - August 13, 2018

CITY COUNCIL

SPECIAL MEETING

AUGUST 13,2018

6:00 P.M.

The Council of the City of Augusta, Kansas met for a special meeting to conduct a public hearing on the 2019 proposed budget on August 13, 2018, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Paul Belt, Tom Leffler, Kip Richardson and David Bates. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Human Resource Manager Makala Navarro and City Clerk Erica Jones. Visitors present were: Kate Bosserman, Lisa Daniels and Connie Thurman.

Mayor Rawlings called the meeting to order at 6:00 p.m.

 

At 6:01p.m., Belt made a motion to go into executive session for 10 minutes to discuss matters relating to legal liability under the "Consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship" justification of K.S.A. 75- 4319(b)(2) of the Kansas Open Meetings and to invite City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims and City Clerk / Director of Finance Erica Jones to join the Council in executive session. The governing body will reconvene in the council chambers at 6: 11 p.m. Leffler seconded the motion. Motion carried without opposition.

 

At 6: 11 p.m., Magruder made a motion to exit executive session where no action was taken. Bates seconded the motion. Motion carried without opposition.

 

Business:

City Manager Shaw provided a staff presentation for the 2019 proposed budget.

 

Mayor Rawlings opened the public hearing. No one present addressed the governing body. The Mayor closed the public hearing. Shaw explained that the governing body could wait until the next meeting to adopt the budget, allowing for more time for additional feedback from citizens.

 

Crum made a motion to publish a second notice of public hearing to provide another opportunity for the public to provide additional feedback. Belt seconded the motion. Motion carried without opposition.

 

Adjourn: At 6:37p.m., Bates made a motion to adjourn. Leffler seconded the motion. Motion carried without opposition.

Minutes - October 8, 2018

CITY COUNCIL

WORK SESSION

OCTOBER 8, 2018

6:00 P.M.

 

 

The Council of the City of Augusta, Kansas met for a work session on October 8, 2018 at 6 p.m., to discuss long term capital improvement projects with Mayor Mike Rawlings presiding. Council present were Eric Birk, Cale Magruder, Jamie Crum, Paul Belt, Tom Leffler, Kip Richardson, Ron Reavis and David Bates. Also present: City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. No visitors were present.

 

 

Adjourn: At 9:22 p.m. Magruder made a motion to adjourn. Bates seconded the motion. Motion carried without opposition.

Minutes - October 15, 2018

CITY COUNCIL

OCTOBER 15, 2018

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on October 15, 2018, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Paul Belt, Tom Leffler, Kip Richardson, Ron Reavis and David Bates. Also present: City Attorney Austin Parker, Assistant City Manager Cody Sims, Human Resource Manager Makala Navarro and City Clerk Erica Jones. Visitors present were: Susan Smith, Kate Bosserman, Eric Burris, Anthony Craft, Belinda Larsen, John Black, Connie Thurman, Mike Stump, Sierra Bond and Kevin Cowan.

 

Pledge of Allegiance

 

Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation.

 

Minutes: Richardson made a motion to approve the minutes from the October 1, 2018 City Council meeting and October 8, 2018 work session. Crum seconded the motion. Motion carried without opposition.

           

Ordinance 10: Crum made a motion to approve Ordinance 10 dated 10/3/2018. Belt seconded the motion. Motion carried without opposition.

 

Proclamations:

Women In Steam Week: The Mayor read a proclamation declaring the week of October 15 as “Women in STEAM Week” to honor women who have made inspiring contributions to science, technology, engineering, art, and mathematics to encourage our young women to make the world a better place. Miss Augusta, Sierra Bond, addressed the governing council about her platform of “Let’s go full steam ahead”.

 

National Chiropractic Health Month: The Mayor read a proclamation declaring October 2018 as National Chiropractic Health Month to promote the benefits of physical movement.

 

 

Visitors:

Recognition of HR Manager, Makala Navarro, who was recently awarded the 2018 Kansas HR Professional of the Year Award by the Society for Human Resources Management.

 

Business:

Engineering Services Agreement for Construction Observation and Administration of the Water and Sanitary Sewer Installation for APPCON 2nd Addition; Presentation from Kevin Cowan Regarding Special Assessment Process and Financing Mechanism for Infrastructure Improvements: Leffler made a motion to approve the engineering services agreement from the City Engineer for construction observation and administration of the water and sanitary sewer installation for Appcon 2nd Addition. Bates seconded the motion. Motion carried without opposition.

 

            Presentation from Kevin Cowan, Bond Counsel for the City of Augusta, regarding the special assessment process and financing mechanism for infrastructure improvements.

 

           

                       

Presentation of the 2017 Audited Financials: Crum made a motion to accept the City’s 2017 Audited Financials. Belt seconded the motion. Motion carried without opposition.

 

Audit of Financial Statements for Year Ending December 31, 2018: Reavis made a motion to award the audit of the City’s financial statements for the year ending December 31, 2018 to George, Bowerman & Noel, P.A. Crum seconded the motion. Motion carried without opposition.

 

Memorandum of Agreement Between Cowley County Emergency Communications/Augusta Department of Public Safety: Richardson made a motion to authorize Director Sage to execute an agreement between the Augusta Department of Public Safety and the Cowley County Emergency Communications Center for the purpose of handling 9-1-1 calls in the event of technical failures or other conditions that may prevent the Augusta PSAP from answering calls. Leffler seconded the motion. Motion carried without opposition.

 

Bid Award for Animal Control Vehicle: Belt made a motion to award the bid for the new service truck for the Animal Control Division to the low bidder Davis-Moore Automotive Inc. in the amount of $20,215. Crum seconded the motion. Motion carried without opposition.

 

Bid Award for Wastewater Treatment Plant Mower: Leffler made a motion to approve the low quote from Wichita Tractor Company for a new 61” Bad Boy Outlaw XP mower in the amount of $7,702. Richardson seconded the motion. Motion carried without opposition.

 

Bid Award for Asphalt Roller for Streets Division: Magruder made a motion to approve the low quote from Sunbelt Rentals for a used Wacker Neuson RD 12 roller in the amount of $8,515. Belt seconded the motion. Motion carried without opposition.

 

Update on Condemnation Process of Single-Family Residential Structure and a Detached Residential Garage Located at 432 East Broadway: Council received an update from staff regarding the condemnation of a single-family residential structure and a detached residential garage structure located at 432 East Broadway Avenue.

 

Richardson made a motion to table any further condemnation action until November 5, 2018. Leffler seconded the motion. Motion carried without opposition.

 

Matters From/For Council and Informational Memorandum:

Shaw: Shaw stated he received information from City Engineer Mike Stump regarding the final closeout payments for 2018 Street Sales Tax and Lake Road Projects. He stated the project costs are coming in under the contract sum by approximately $35,000. Stump stated he asked the contractor if there was any work remaining to be done out there, if he contractor would hold their prices at the contract amount. Shaw stated we could add work or hold back and accept the deduct and add to a project next spring. Council consensus was for staff to speak to the contractor about how long he will hold his pricing and come back with a couple project options for the governing body to consider.

 

Magruder: Magruder stated that several months ago the council had a discussion with Corky Cook about curb stops to be installed at the auto shop and stated it is probably time to formally request that be done. Shaw stated he followed up with Mr. Cook approximately four weeks ago and shared information with him on where he could purchase the curb stops. Shaw stated Cook indicated he was making those purchases, but Shaw will follow up with him.

 

Rawlings: Rawlings stated that the council received emails from Shane Scott about wanting to have the council appear at his restaurant on the 3rd Saturday of every month for a question and answer session open to the public. Rawlings stated he does not have a problem with council members doing that, other than they have to be very careful about not violating KOMA and that you cannot make promises to the public that we do not all get to vote on. Magruder inquired about the number of council members that could be present without violating KOMA. Rawlings stated four. Parker stated that the best way to comply with KOMA would be to schedule a special meeting in case a majority of the council were present.

 

 

Adjourn: At p.m., 8:42 Bates made a motion to adjourn. Belt seconded the motion. Motion carried without opposition.

Minutes - October 1, 2018

CITY COUNCIL

OCTOBER 1, 2018

7:00 P.M.

The Council of the City of Augusta, Kansas met in regular session on October 1, 2018, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Paul Belt, Tom Leffler and Kip Richardson. Council members Ron Reavis and David Bates were absent. Also present: City Attorney Austin Parker, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, Kate Bosserman, Belinda Larsen, John Black, Alex Huckins, Randy Smith, Shane Scott, Tony Madrigal, Connie Thurman and Sierra Bonn.

 

Pledge of Allegiance

 

Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation.

 

Minutes: Richardson made a motion to approve the minutes from the September 17, 2018 City Council meeting. Leffler seconded the motion. Motion carried without opposition.

           

Ordinance 9A: Belt made a motion to approve Ordinance 9A dated 9/19/2018. Crum seconded the motion. Motion carried without opposition.

 

 

Business:

Augusta Municipal Airport Facility Lease Agreement: Crum made a motion to accept the Airport Advisory Board’s recommendation to approve the Facility Lease Agreement for T-Hangar, Community Hangar, and tie-down spaces at the Augusta Municipal Airport. Leffler seconded the motion. Motion carried without opposition.

                       

Mayoral Appointments to the Airport Advisory Board: Crum made a motion to appoint Alex Huckins and re-appoint Tom Leffler to the Airport Advisory Board. Richardson seconded the motion. Motion carried without opposition.

 

Update on Condemnation Process of a Single-Family Residential Structure and a Detached Residential Garage Located at 432 East Broadway Avenue: Council received an update from staff regarding the condemnation of structures located at 432 East Broadway. Leffler made a motion to table any further action until October 15, 2018. Crum seconded the motion. Motion carried without opposition.

 

Resolution No. 2018-25 Requesting the State Director of Accounts and Reports Waive the Requirements of K.S.A. 75-1120a(a) for the City’s 2018 Financial Statements and Reports: Magruder made a motion to approve Resolution No. 2018-25 requesting the State Director of Accounts and Reports waive the requirements of K.S.A. 75-1120a(a) with regard to the City’s 2018 financial statements and reports. Crum seconded the motion. Motion carried without opposition.

 

CID Sales Tax Voucher Submitted by Sugar Lion Properties, LLC (DBA Sugar Shane’s Café): Crum made a motion to approve the voucher for reimbursement of project costs dated September 25, 2018 in the amount of $84,410.25 submitted by Sugar Shane’s Café and authorize the City Clerk to release funds in the CID Sales Tax Fund received on behalf of Sugar Shane’s Café, after payment of the Administrative Fee of $450, within ten business days of receipt of sufficient CID Sales Tax revenues for deposit into the CID Sales Tax Fund or monthly until the reimbursement amount is met and as long as the Developer is not in default of any provision of the Developer’s Agreement. Richardson seconded the motion. Motion carried without opposition.

           

Crum made a motion to authorize staff to collect the City’s administrative fee of $450 from Sugar Shane’s Café beginning with the July CID Sales Tax receipts annually and reimburse project costs after the full collection of the administrative fee. Richardson seconded the motion. Motion carried without opposition.

 

 

Matters From/For Council and Informational Memorandum:

Assistant City Manager: Leffler made a motion to schedule a ribbon cutting for the Dalton Palmer Memorial Downtown Park on Friday, October 5, 2018 at 6:00 p.m. Crum seconded the motion. Motion carried without opposition.

 

Reminder of the League of Kansas Municipalities (LKM) Annual Conference October 6-8, 2018.

 

Reminder of the work session scheduled October 8, 2018 at 6 p.m. to discuss long-term capital improvement projects.

 

Magruder: Magruder thanked Sims and the Parks Department staff for the doggie dive. He stated he appreciated their hard work. Magruder thanked the Chamber of Commerce and DAI for the 150th Celebration.

 

Crum: Crum stated that the Gas Company dug up Euclid Street and repaired it with asphalt but it is sinking. Sims stated he would reach out to them.

 

Richardson: Richardson thanked the Chamber of Commerce and DAI Chamber for 150th Celebration. He also thanked Showalter Fireworks for the Fireworks display.

 

Leffler: Leffler inquired about status of trees on Ohio Street. Sims stated he would provide a report to the Council the following day. Leffler stated we should reach out to those who do not respond to the letters sent out by the City.

 

Leffler inquired about the silt fences around Lake Road from the construction over the summer. Sims stated he would reach out to Construction Company about removing the fencing.

 

 

Adjourn: At p.m., 8:08 Leffler made a motion to adjourn. Richardson seconded the motion. Motion carried without opposition.

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