Minutes - September 17, 2018
SEPTEMBER 17, 2018
The Council of the City of Augusta, Kansas met in regular session on September 17, 2018, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Tom Leffler, Kip Richardson, Ron Reavis and David Bates. Council members Jamie Crum and Paul Belt were absent. Also present: City Manager Josh Shaw, City Attorney Austin Parker, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, Kate Bosserman, David Warner Jr., Belinda Larson and Dr. John Black.
Pledge of Allegiance
Prayer: Councilman Cale Magruder gave the invocation.
Minutes: Richardson made a motion to approve the minutes from the September 4, 2018 City Council meeting. Bates seconded the motion. Motion carried without opposition.
Ordinance 9: Reavis made a motion to approve Ordinance 9 dated 9/5/2018. Richardson seconded the motion. Motion carried without opposition.
Memorandum of Agreement Between Dickinson County Emergency Communications/Augusta Department of Public Safety: Magruder made a motion to authorize Director of Public Safety, Bob Sage, to execute agreements between the Augusta Department of Public Safety and the Dickinson County Emergency Communications Center for the purpose of handling 9-1-1 calls in the event of technical failures or other conditions that may prevent the Augusta or Dickinson County ESINET from answering calls. Leffler seconded the motion. Motion carried without opposition.
Animal Control Truck Bid Authorization – Designation of Surplus Property: Richardson made a motion to authorize staff to proceed with bids for a replacement animal control truck and slide in transport unit and for Council to deem the current slide-in unit as surplus property so it can be auctioned on Purple Wave. Leffler seconded the motion. Magruder made a motion to include bidding the slide in. Leffler seconded the amendment. Motion carried without opposition. Motion to approve carried without opposition.
Richardson made a motion to auction the slide in unit on Purple Wave. Magruder seconded the motion. Motion carried without opposition.
Joint-Funding Agreement for the U.S. Geological Survey to Operate the River Monitoring Station on the Whitewater River: Reavis made a motion to approve the joint-funding agreement with the U.S. Geological Survey, U.S. Department of the Interior to maintain and operate the river monitoring station for the Whitewater River. Magruder seconded the motion. Motion carried without opposition.
Purchase or Parts to repair the Cremator at the Augusta Animal Clinic: Leffler made a motion to table until staff comes back with an updated contract with the Clinic. Richardson seconded the motion. Motion failed with Leffler and Richardson voting in favor and Bates, Reavis, Magruder and Birk voting in opposition.
Magruder made a motion to authorize staff to purchase replacement parts for the cremator at the Augusta Animal Clinic in the amount of $15,345 to repair the burner chamber and replace the burners and controllers. Bates seconded the motion. Motion carried with Leffler and Richardson voting in opposition.
Amending Ordinance No. 2139 for Pride & Progress Sales Tax Initiative Resolution and Bond Ordinance: Reavis made a motion to approve Ordinance 2139 amending Resolution 2016-28 relating to certain public building improvements and amending and supplementing Bond Ordinance 2101 and Bond Resolution 2016-30. Richardson seconded the motion. Roll Call: Birk Yes, Magruder Yes, Richardson Yes, Leffler Yes, Reavis Yes and Bates Yes. Motion carried.
Utility Easements for Basin A Sanitary Sewer Rehab Project: Reavis made a motion to accept utility easements at 206 West Sunflower Avenue, 212 West Sunflower Avenue, 1909 North Meadowlake Drive and 1913 North Meadowlake Drive. Magruder seconded the motion. Motion carried without opposition.
Emergency Water Supply Plan Update – 2018: Magruder made a motion to approve the newest version of the Emergency Water Supply Plan as required by KDHE and K.A.R. 28-15-18(c) contingent on staff updating the contact information for Brookside Cottages. Reavis seconded the motion. Motion carried without opposition.
Matters From/For Council and Informational Memorandum:
City Manager: Reminder that the City Manager will be out of the office for ICMA Conference and vacation from September 21 to October 7.
Reminder of the work session scheduled October 8, 2018 at 6 p.m. to discuss long-term capital improvement projects.
Discussion regarding downtown playground construction considerations and schedule. Council consensus was to add the concrete wall and for staff to obtain quotes and award to the low bidder and to put the conduit in place for future lighting consideration. Birk made a motion to authorize staff to obtain quotes and select the lowest responsive responsible bidder for the installation of the necessary curb and wall structure at the park. Magruder seconded the motion. Motion carried without opposition.
Update and discussion regarding KDHE Loan and proposed change orders for sewer line upgrades. Council consensus was for staff to work with Rose Mary on the loan amendment and bring it back to the Council for final approval.
Discussion regarding roller for streets division. Council consensus was for staff to gather more information regarding new or used options and the utility of the machine and present it more formally to the Council at a later date.
Magruder: Magruder encouraged council to put their heads together to let staff know what they want to see in the animal control contract.
Reavis: Reavis stated that the bicycle/walking path between Cron and Prairie Lane has been torn up for a while and asked who is responsible for repairing that. Shaw stated it is the gas company. He stated he would check with them. Reavis stated that a staff report indicated there was quite a bit of water that went through the whitewater mobile home court. He asked if the drainage pumps work. Shaw stated you have to have enough water to raise the float for it to turn on. He stated he does not know if it reached that level, but if there is standing water let staff know and we will get it pumped out. Shaw stated that Money and Lulu is not situated well to handle a 500-year flooding event. He stated it is a combination of issues including a storm sewer drainage issue. He stated it has drained now, but during the event it took some time to drain.
At 8:45 p.m. Magruder made a motion to go into executive session for a period of 55 minutes to discuss matters of potential legal liability related to the negotiations of a long-term agreement pursuant to the “consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship” justification for executive sessions under the Kansas Open Meetings Act, K.S.A. 75-4319(b)(2), and to invite City Manager Josh Shaw, Assistant City Manager Cody Sims and City Attorney Austin Parker. The open meeting will resume in the City Council chambers at 9:40 p.m. Richardson seconded the motion. Motion carried without opposition.
At 9:40 p.m., Magruder made a motion to exit executive session where no action was taken. Reavis seconded the motion. Motion carried without opposition,
Adjourn: At 9:40 p.m., Reavis made a motion to adjourn. Leffler seconded the motion. Rawlings reminded of the cemetery clean up. Motion carried without opposition.